Selecting the right games, rides, outdoor activities or indoor fun is just as important as selecting the right party food and music. The more fun your guests have, the more they will talk about their positive experience with others and the more likely they are to re-engage in the future. As you think about your event, determining the number of attendees, age groups, and family status (ie, will it be a kid-friendly or adult-only event? Will there be singles and married couples) will help you decide what types entertainment Activities are needed for your event. Knowing how many people are planning to attend is extremely important, as you don’t want to be caught off guard by not including enough entertainment to please your audience. If people have to endure extremely long queues on a hot day, their positive experience can quickly turn negative. A full service planner will have the knowledge to help you determine what entertainment is or isn’t enough for your event. Crafts and souvenirs, as well as fun inflatable carnival games, fun food machines, midway games, costume characters, clowns, and carnival games are appropriate for guests under the age of 18. Because the styles and types of inflatables differ greatly from moonwalks, tot towns, mini slides, and wind tunnels to giant slides, bungee runs, obstacle courses, slides, and climbing mountains , age assessment is important.
Many times, adult guests enjoy video games, sports games, water fun, casino equipment and racing games, as well as inflatables, magicians and celebrity impersonators. When considering event entertainment, it may be a wise decision to conduct a survey and give attendees the opportunity to help select items to feature at your special event. That way, you’ll be sure to provide a fun-filled event for everyone who attends. It will also be necessary to determine the tone of the activities. For example, if your event will be held in a hotel, restaurant, or country club, you may want to offer activities such as storytelling, a magic show, balloon twisting, photo booths, green screen technology, cartoonists, script analysis, or other constructive activities instead of more energized options that require running, loud voices, or constant movement.
Alternatively, if you can use ample outdoor space, you can include a rock-climbing mountain, a giant slide, bumper cars, a trackless train, or other high-energy activities. If your event has a specific theme, the entertainment team you choose can enhance your theme. For example, a Hawaiian-themed event might include cool runners, human beach balls, a dip tank, water slide, or surf rider. If you’re interested in keeping the same color scheme throughout the event, you’ll want to choose items, decorations, or accessories that showcase your preferred colors. Ways to do this are by providing Mylar balloons, centerpieces, or an inflatable arch. If your business caters to a certain segment of the population, such as the airline industry, a great piece to include would be an airplane wind tunnel or flying boys. You may know that several of your guests are sports fans, this would be a good opportunity to include sports teams, baseball throwing, quarterback attack, football kickoff, grand slam batting, golf distance caddy or other sports-related activities. Whatever the case, there are several hundred options to make your event unique to your guests’ needs and preferences. There is no need to have a “canned” experience at your event. No two picnics or parties are the same because not all goals and objectives are the same.
If you’re hosting an outdoor event and your event venue doesn’t provide tents, tables or chairs, or other forms of shelter, you’ll want to make sure your rental company or event staff provide them. If a full picnic meal is served, it is important to have enough tables and chairs and tablecloths for all participants. The only exception to this rule is if the food will be served over an extended period of time in an informal buffet style. In that case, you can limit the number of tables and chairs, as your guests may be enjoying other event activities. Tents are important for an outdoor event in case of weather. There’s nothing worse than having your guests stuck in a storm with no shelter to run too! A tent is also vital if you are having a live band, specialty artist or disc jockey at the event. Even a small 10×10 tent will help protect DJ gear or live band instruments from sun exposure. If your event is indoors, you’ll want to know how many tables and chairs are available and plan accordingly. You may want to consider providing additional event rental items such as a stage, portable toilets, event decorations/props, sound system, megaphone, raffle drum, freezer, carnival fronts, etc. The direction of traffic flow at an event is also directly affected by the placement of tents, tables, chairs, and rental items, so be aware of the layout of the site you’re using, as well as the items you’re placing there. A quality rental company or event planning service will provide enough trained staff to make sure that all areas of set up, run and tear down are also taken care of.
Once all four fun areas are set up, you’re ready to host an exciting and fun-filled event for your guests!