As a human resources person, you have always had this difficult problem of managing latecomers. And many times he tried to convince himself that some employees are too difficult to change, no matter how he motivates them.
Here are some points to stop being late forever, with guaranteed results.
1. Keep track of your employees with minute accuracy: The first and foremost thing you need to do is accurately record employee clock-in and clock-out times. As a human being, it is impossible to track an employee every time he comes in or out. You can automate this by using a time attendance device. If you don’t have one, buy a new one; it does not cost much
2. Time attendance tracking, with a manual editing option: Time attendance devices are very accurate in tracking your employees. But as an administrator, you should be able to add, delete or edit data coming from time attendance devices. Sometimes one of your employees is late because he was visiting with a client. Your time attendance device will indicate this as a late arrival, but as an administrator you want to change the data to include the event.
3. Consolidate and analyze your findings: So you’ve been tracking employees for some time; Now consolidate your findings. Create monthly or weekly employee reports on new arrivals. Also create department wise reports on newcomers. Analyze how many hours were lost due to delays.
4. Present your findings to your employees and management. Send monthly attendance summary reports to each employee, at the end of each month. Inform employees that they are being tracked. Send department attendance reports to department managers
5. Implement new company policies: If your company doesn’t have good policies on late arrivals, create new policies. For ex. If an employee is late more than three times a month, he loses a day’s wages.
6. Motivate your employees; find the employee of the month: Since you have accurate attendance data, find the employee with the best attendance record for the month. Display the information on your bulletin board, post it on your internal website, and motivate other employees.
Just imagine all this manually; it’s almost impossible. You really need software that can automate all of this. Good human resources software can do the following for you:
1. Interpret data coming from a time attendance device
2. Allows manual editing of interpreted time attendance data
3. Generate consolidated employee and department reports
4. Send consolidated reports to employees and management every month end.
5. Process the salary considering your attendance standards and company policies.
6. Generate attendance summary to find the employee of the month.
Attend HRM is human resources software that can automate all this and much more. You can download a free version of Attend HRM from http://www.lenvica.in.